Terms and Conditions

 

Godolphin Stud & Stable Staff Awards 2022

The following terms and conditions set out the applicable terms and conditions for nomination and participation in the Stud & Stable Staff Awards 2022 (the “Awards”).

  1. Nominations for the Awards can be made by, but not limited to, trainers, owners, breeders, stable staff, stud staff including ancillary services such as farmers, gardeners, track staff and office administrators.
  2. Only individuals employed in Australia can be nominated. One nomination form per category is required per person nominated.
  3. Nominations close at midnight (AEST) on Tuesday, 15 March 2022. Nominations received after this date will not be accepted. Self-nominees must provide details of two referees in support of the nominee. Third-party nominators must supply details of one referee (other than the nominator) for the nominee.
  4. All nominations must be submitted using the nomination form and will be accepted:
  5. The SSSA reserves the right not to accept incomplete nominations.
  6. All nominees must have consented to be nominated and agree to be bound by these terms and conditions.
  7. Nominators and finalists must agree to be contacted by a representative of the SSSA to verify any information submitted and the eligibility of the nominee. Nominators ought to consider the need to notify the nominee’s employer before making a nomination.
  8. The judging panel (“the Panel”) is aimed at comprising individuals from across the thoroughbred and related industry. The Panel may require some additional information in order to make its determinations. Nominees must make themselves available if required to be interviewed by the Panel.
  9. The Panel will aim, but is not required, to select one winner and one runner-up for each of the seven categories as outlined in this document, and an overall winner (the Thoroughbred Excellence Award) from the category winners, except the categories “Thoroughbred Care and Welfare Award” and “Newcomer Award”.
  10. Each of the seven category finalists will be notified in advance of the Awards ceremony and must be available to attend (in person) the ceremony and related activities at the chosen venue on, Wednesday, 25 May (or such date as the SSSA may otherwise advise). The finalists will be notified by phone and/or email, by a representative of SSSA and their details will be released to the media.
  11. SSSA will provide for the two finalists of each of the seven general categories: 2 x economy class return airfares (1 x winner and 1 x winner’s guest) to the venue from the finalist’s nearest capital city, 2 x tickets to attend the SSSA ceremony and one night’s accommodation in a standard room or standard twin room. SSSA will also meet pre-approved transfers to and from airports. The finalists will be responsible for any incidental expenses in the accommodation. For avoidance of doubt these will not be provided for the Thoroughbred Excellence Award, as this category will be selected from the winners of the other categories.
  12. The prize money in respect of the winners and runner-up of the Awards and their employers will be paid by electronic funds transfer (EFT) after the Awards ceremony. The prizes are not transferable or exchangeable.
  13. All prize money will be paid subject to applicable taxes and deductions. There is no alternative prize available.
  14. All nominees may be required to participate in publicity generated for the Awards.
  15. SSSA reserves the right to use any entries, photographs, media and / or articles of the finalists and winners of an Award for promotional purposes. The nominees agree to the use of any entries, photographs, media and / or articles for future promotional, marketing and publicity purposes in any media with or without any further reference, payment, or other compensation to the finalists / winners.
  16. The Panel’s decision is final and made at its sole and complete discretion. No correspondence will be entered into. The Panel and organisers of the SSSA retain full discretion in the awarding of prizes. They may also decide to not make an Award in a category or categories.
  17. SSSA reserves the right to change the conditions of a nomination, change a nomination to another category, and / or cancel, or vary the Awards process at any time, whether before, on, or after the closing date. Due to the uncertainty surrounding COVID-19 and restrictions on live events, the ceremony may be virtual.
  18. The conduct of inviting nominations does not give rise to any legal or equitable relationship.
  19. Breach of conditions of a nomination will render a nomination invalid.
  20. No person will be entitled to claim compensation for loss from the Panel, or the organisers of SSSA for any matter in connection with the Awards, including, but not limited to, a failure by the Panel, SSSA or any organiser to comply with the conditions of a nomination. These terms and conditions shall be governed by and interpreted in accordance with the laws of Australia and entrants and nominees hereby submit to the exclusive jurisdiction of the Australian courts in connection with any legal dispute that may arise regarding any aspect of the Awards or these terms and conditions.
  21. Privacy – Personal information about nominees and nominators provided will not be used for any other purpose than the Awards. SSSA organisers will use the personal information from the application for the purpose for which it has been provided and for directly related purposes such as contacting the applicant/ nominee, assessing the merits of the nomination and to promote shortlisted and winning nominations. Successful nominees may be asked to agree to make themselves available for other promotional activities outside the Awards ceremony. Upon completing the nomination form, nominees grant free and full rights to the SSSA to use all information provided through the nomination process, additional submissions, correspondence, photographs, and videos at their discretion including, but not limited to, media and promotional purposes.
  22. The winner of the Newcomer Award may at the discretion of the SSSA committee also receive an additional prize of an educational trip to Dubai, dependent on travel restrictions due to COVID-19. This prize shall be conditional on additional terms and conditions which the winner will be notified of following the Awards ceremony. The winner must be a stud or stable employee at the time of travel and must provide a letter from their employer prior to travel to confirm that this is the case.